Operations and Maintenance Plan 2020-2023

Approved:  May 1, 2020  Copyright © 2020 by Carpenters Joint Apprenticeship Committee of Philadelphia and Vicinity.  All rights reserved. This book or any portion thereof may not be reproduced or used in any manner whatsoever without the express written permission of the Carpenters Joint Apprenticeship Committee of Philadelphia and Vicinity. Source of Authority:  CJATC Board of Trustees I. Purpose To ensure equipment compliance with the CJATC policies and standards of operation and to maintain optimal equipment conditions for operations. II. Scope  This plan applies to all physical facilities at the main campus and at all instructional service centers. III. Procedures


a.  Any equipment that cannot be repaired, has been determined to be unsafe, or has become obsolete will be disposed of properly. Broken or unsafe equipment will be recycled if possible. If it is not recyclable it will be sent to the proper waste disposal site. Equipment that is obsolete but may still be useable may be sold, recycled, or sent to the proper waste disposal site.

b.  Due to varying technology needs, computers may be deemed obsolete in one area but still be usable in other departments. The demands of some instructional areas include instruction in software that requires computers with higher quality graphics, more memory, and faster processors than other areas on campus. New computers are typically purchased for those reasons and the old computers are cascaded down to other instructional programs for student and instructor use. The old computers from those departments are cascaded down to non-instructional staff. When computers are no longer able to support the needs of those personnel, they are considered obsolete and disposed of through a technology recycling or disposal site.

c.  When it is necessary to dispose of equipment, CJATC will purchase replacement equipment as soon as possible to allow for continuity of instruction. Routine inspection and maintenance of equipment provides an opportunity for staff to identify equipment that is presenting problems that indicate a need for replacement. That allows staff to plan the disposal and replacement of the equipment and budget accordingly.


a. Routine maintenance will also be completed based on manufacturer’s recommendations and/or regulatory requirements.

b.  Responsibility for repairs and maintenance is held by the following:

      • Students will be trained to perform maintenance that would be part of their normal duties in the career for which they are being trained.
      • Instructors will perform maintenance and/or repairs that are within their scope of knowledge.
      • Custodial staff perform minor maintenance and repairs on equipment within their scope of knowledge.
      • The IT Contractor provides maintenance and repair to all computers, printers, network infrastructure and other technology owned by the school.
      • Service technicians perform required maintenance and repair on any equipment that is leased or for which a service contract or maintenance agreement has been purchased.
      • Major repairs beyond the scope of school personnel are handled by experienced contractors

A maintenance schedule is appended to this document.


a.  Each support and instructional staff members are responsible for routine inspection and maintenance of equipment in that department. Equipment used by instructors or students during the instructional process will undergo a thorough inspection prior to the first use of that equipment each semester. Any necessary repairs or maintenance will be done at that time. Limited inspections will be carried out throughout the semester and any needed repairs or maintenance will be carried out.

b.  The Director will maintain a maintenance and repair log that includes the type of maintenance or repair, date, and observations about the condition of the equipment. 


a.  In situations where equipment must be replaced unexpectedly, funds may be reallocated within the budget to allow for the purpose. In some cases, if the equipment will not be used again during the semester, the purchase of a replacement may be delayed until later to allow research into purchase options or the purchase to be planned in the next budget year.

b.  Equipment is inventoried at the end of each year. New equipment is added to the inventory and discarded equipment is removed from the inventory.

c.  Supplies are ordered six to eight weeks in advance of each term. Faculty are asked to develop a supply list and submit it to the Director.  The Director checks with employers to:

    • Determine if any special supplies may be required for upcoming work.
    • Secure any surplus supplies that employers wish to donate to the school.
    • Obtain any equipment that instructors wish to donate to the training center.

d.  The CJATC has strong relationships with vendors who supply equipment and supplies to the carpentry industry.  These vendors often donate materials and equipment to the school.  They also provide demonstration classes on new materials and equipment.


All equipment and supplies must comply with applicable state law for usage, storage and disposal.


All equipment and supplies must comply with applicable Federal law for usage, storage and disposal.


A copy of this plan is available upon request to employees and students.

IV.  EVALUATION The Trustees have agreed to do an annual review of the plan at their spring meetings.  They will recommend changes as appropriate. The evaluation will look at the number and type of equipment that has been taken out of service; completed and anticipated repairs; progress on maintenance plans; and purchase orders. Faculty and student input will be sought via email prior to the annual meeting review. The results of the evaluation will be shared with faculty and staff through a summary e-mail of the results.

Physical Plant Maintenance Schedule

Item Schedule
Parking Lots and Sidewalks Monthly cleaning Patching as needed Repaving schedule every 3 years
Floors Sweep/Mopped Daily Buffed Quarterly Stripped and sealed – annually
Fire Exit lightbulbs and Emergency Lights Replaced Annually
Classrooms, Offices, Restrooms Cleaned Daily
Snow Removal Snow – As required
Fire Sprinkler System Annually
Fire Extinguishers Annually
Heat & Air Conditioning Quarterly
Roof Repair and Maintenance As required
Exterminator Monthly
Trash Removal Weekly- Trash & Recycle Construction Materials – As needed
Air & Duct Systems Annually
Light Fixtures Repair & Replacement As required
Electrical Systems As required
Lock Repair & Replacement As required


Current Student (Apprentice) Retention Rates

Carpentry Program Students Leaving During Probation Students Leaving After Probation Overall Retention
2016-2017 12 8 85%
2017-2018 18 11 84%
2018-2019 18 12 85%
Average 16 10.34 84.67%


Millwright Program Students Leaving During Probation Students Leaving After Probation Overall Retention
2016-2017 2 1 85%
2017-2018 1 1 84%
2018-2019 1 0 85%
Average 1.34 1 84.67%


Mill/Cabinet Program Students Leaving During Probation Students Leaving After Probation Overall Retention
2016-2017 1 1 86%
2017-2018 1 1 85%
2018-2019 1 1 86%
Average 1 1 85.67%


Floor Layer Program Students Leaving During Probation Students Leaving After Probation Overall Retention
2016-2017 3 1 83%
2017-2018 2 2 84%
2018-2019 2 1 84%
Average 2.34 1.34 83.67%